Contact Project Officer / Contract Project Coordinator #4188 (Airport)

2 Year contracts

Major Duties

• Arrange the scheduling and logistics of meetings based on requirements from IT stakeholders, including reserving meeting venues, coordinate calendars, and managing rescheduling as needed
• Coordinate with ODC vendor (e.g. APJ) to monitor project milestones, notify upcoming payment per contract terms following project / milestone
• Draft PR memos by extracting relevant information from Project Initiation Form and Project proposal, and submit to IT PO for review
• Support issuance of purchase requests at project initiation, and subsequently prepare the corresponding payment requests to initiate the final processing with the Finance team upon confirmation of goods received and deliverables signed off
• Maintain inventory of licenses and vendor contracts, systematically monitor expiration timeline, deliver timely reminders & follow-up with IT PO dates approach to facilitate the proactive evaluation of renewal or replacement of contract, thereby ensuring seamless continuity of services
• Assist in routine management reporting such as bi-weekly ODCMO report

Academic Qualifications:

• Tertiary level educational qualification preferably in Computer Science / Information Technology / Information Systems / Systems Engineering / Business Administration or related discipline

Working Experience :

• 2+ years working experience in project coordination roles
• Proficiency in using MS Offices tool and IT Platforms, including IT Service Management (e.g. ServiceNow, JIRA), Project Management tools and software, etc. to manage administrative tasks and operations

Other Specifications :

• Ability to work independently with minimal supervision
• Strong project management skill with good communication and interpersonal skills
• Good command in both written and verbal Chinese (Cantonese and Mandarin) and English